All you need to know about EnerStar’s upcoming Annual Meeting of Members
New date. New location. New dining experience.
That’s right. After a two-year absence due to COVID-19, this year’s annual meeting will be a new experience. The meeting has traditionally been held in March and has been moved to June. The meeting will be held at a new location, the Paris High School complex. An evening meal, catered by Front Street Market, will be served in the school’s cafeteria from 4:30 p.m. to 6 p.m. The meeting will commence at 6:30 in the school’s 500-seat theater, the Paris Center of Fine Arts. There will be ample signage and parking to direct members to the new location.
About the meeting
There are seven cooperative principles that guide cooperatives like EnerStar, and the second one being “Democratic Member-Owner Control.” The co-op annual meeting is an excellent opportunity to enjoy a meal, visit with other members, and take part in the business of your electric cooperative.
Member-owners of the cooperative vote to decide who serves on the cooperative board of directors. A co-op director is a fellow member just like you. He or she represents your district and is your voice in the cooperative.
EnerStar’s service territory is divided into three Voting Districts, each sized to contain an approximately equal number of members. Each of the three Voting Districts contains three Representative “Director” Districts, for a total of nine Director Districts. Each year, one Director District from each of the three Voting Districts elects a director to a three-year term. You will be mailed an official notice of meeting along with the proper voting ballot for your Representative District.
Official Notice of the Meeting
The official notice will be sent to every active membership via first-class mail toward the end of April. A membership may hold more than one account but only votes on behalf of the membership. This mailing will include meeting and voting information, director candidate biographies (that they have submitted), a ballot for your representative district as well as postage-paid ballot return envelope.
Proposed Bylaw Considerations
This year, the official notice will also include proposed bylaw changes that will be voted upon by the membership at the annual meeting.
How to Vote
Completed ballots should be placed and sealed in the ballot return envelope. Ballots can be returned one of two ways:
Mailed or hand-delivered to the EnerStar office and must be received by 4:30 p.m. on Thursday, June 2, 2022. Ballots received in the mail or in the office after that date will be null and void.
Or, ballots may be brought to the Annual Meeting on Thursday, June 2, 2022, at the Paris High School Complex.
Other Important things to know about voting:
You can vote by mail and still attend the annual meeting.
Please do not use the Ballot Return Envelope for any purpose other than the return of your ballots.
If you vote on behalf of more than one membership, each set of ballots must be returned in a separate Ballot Envelope and certified separately.
Ballots will be counted by the co-op members who are serving as Election Inspectors. Election results will be announced at the Annual Meeting on June 2, 2022.
Voting Qualifications: Who Can Vote
If only one person signed the original membership application, then only that person is allowed to vote. This is known as a Single Membership. With this membership, only one name is printed on the billing statement.
If two people signed the membership application, then either person may cast the vote for that membership. This is known as a Shared Membership. Both names are printed on the billing statement.
If a membership has a power of attorney on file with the cooperative, the designated representee may vote the membership.
If you have any questions regarding your membership or the annual meeting, please contact the EnerStar office at 800-635-4145 during normal business hours. We will be more than happy to assist you. We look forward to seeing everyone at this year’s annual meeting!